Reminder for DPH Staff: How to Modify Your E-mail Signature

September 3, 2013

Originally published July 11, 2011

Are you part of the Georgia Department of Public Health (DPH) family, yet still have a Department of Community Health (DCH) e-mail signature? Now that we are a new department, our e-mail signatures need modification.

To change your signature, follow these steps:

·         Select Tools from top menu

·         Click Options

·         Double-click Environment from the Options Pop-up box

·         Click Signature Tab

·         Check-on the Signature box

·         Check-on the Automatically add box or Prompt before addingbox

·         Check-on the Set as Default box


Before you send an e-mail, make sure that your Groupwise signature follows this format:


Type Font – Faces & Sizes

Your name

Name: 12 points; Arial Bold

Your title and office, division, etc.

Title: 10 points; Arial Italic

Georgia Department of Public Health
2 Peachtree St., NW
Atlanta, GA 30303
Your phone number
Other contact information (mobile, fax or other number)
Your e-mail address

All other information: 10 points; Arial Regular

Reader Advisory Notice: Email to and from a Georgia state agency is generally public record, except for content that is confidential under specific laws. Security by encryption is applied to all confidential information sent by email from the Georgia Department of Public Health (DPH). This message is only intended for specific recipient(s) and may contain privileged, private or sensitive information. If you received this message in error, please delete it and contact me.  

Reader Advisory Notice: 8 points; Arial Regular