TRAIN Georgia Course Provider Organization Information

TRAIN Georgia is the Georgia Department of Public Health’s (DPH) external learning management system offering public health programs, hospitals, EMS Agencies, and EMS Initial Education Programs, and other partners a tool to manage learning opportunities that can be easily accessed by state and local agencies, medics, and other public safety and health professionals. TRAIN Georgia and supporting resources including hardware, software and personnel are funded through state and federal sources.

TRAIN Georgia is offered to partners and their audiences at no cost. TRAIN Georgia will not receive any money or other benefit from any courses listed on TRAIN Georgia. All courses and content remain the intellectual property of the Course Provider and do not belong to the Georgia Department of Public Health, TRAIN Georgia, or the Georgia Office of EMS (OEMS).

OEMS may choose to provide webspace for posting of some SCORM courses to TRAIN Georgia if requested by the Course Provider Organization. This is on a case-by-case basis as mutually agreed upon. If OEMS chooses to provide webspace for a Course Provider Organization for a given course, then OEMS will:

• Provide appropriate attribution to the respective Course Provider Organization;
• Make no edits to the course unless mutually agreed upon;
• Not make use of the content for commercial purposes;
• Acknowledge that the Course Provider Organization has no responsibility to update the Course or its content.

The Course Provider Organization requesting for OEMS to provide webspace for posting of a SCORM course agrees to the following:

• The Georgia Office of EMS and Trauma (OEMS) is granted a no-cost, non-exclusive license to use the courses on TRAIN Georgia for non-commercial purposes. The license shall remain in perpetuity unless the respective Course Provider Organization provides written notice to OEMS that the course must be removed;
• The Course Provider Organization is making no representations and/or warranties with respect to the content of the course, including, but non limited to, any implied warranties of merchantability and fitness for a particular purpose; and
• The Course Provider Organization will notify OEMS in writing if the course content is found to be outdated or if the Course Provider Organization desires for the course to be removed.

Course providers that list and manage courses, learners, or other learning content on TRAIN Georgia must annually review their courses, users, assessments, and other content and confirm that they will adhere to the TRAIN Georgia Rules of Behavior.

Course Providers (individuals approved to list and manage their courses or other learning content on TRAIN Georgia) are responsible for entering and maintaining the information until the content expires or is no longer relevant.

DPH staff review and approve content before it is made visible to learners. The TRAIN Georgia team reserves the right to edit information including course details (e.g., course duration, description, subject areas, audiences, sponsor, etc.) for clarity and overall consistency with TRAIN Georgia submission requirements. However, no modifications to course content will be made by DPH staff.

Georgia programs and partners approved to list and manage courses or other learning content on TRAIN Georgia may have access to Personally Identifiable Information (PII) (e.g. first name, middle name, last name, street address, e-mail, telephone, mobile, fax, pager, or equivalent fields) of learners. PII must not be shared or distributed and your program must ensure PII is protected and managed accordingly.

Additional information about PII and how to protect it can be found in the Public Health Foundation’s Privacy Policy https://www.train.org/main/admin/help/policies . Programs that do not ensure the adequate protection of PII will be not be allowed to list content and retrieve data from TRAIN Georgia.

As the Authorized Agent (if an EMS Agency), the Program Director (if an EMS Initial Education Program), or the TRAIN Course Provider Organization Authorized Agent (if a continuing education location), I hereby agree to the following for our Agency/Program for ALL TRAIN Course Providers listed on this roster. I/We Will:

1. Ensure all content is approved according to your Agency’s policy for externally available web content. Nationally/externally visible content should comply with Section 508 accessibility standards. https://www.section508.gov/  
2. Adhere to the Special Considerations outlined in this agreement regarding the protection of Personally Identifiable Information (PII).
3. Read and abide by the Public Health Foundation’s TRAIN Policies https://www.train.org/main/admin/help/policies
4. Review the TRAIN tutorials available on the Admin page of their TRAIN Georgia account. https://www.train.org/admintutorials/
5. Ensure course information such as course links and contacts are accurate and the course launches and plays correctly.
6. Ensure the required information is entered into the Course Wizard including the items below. Tutorials are available to assist Course Providers in the Course Wizard.
   • Naming Convention for Course Title, Assessments, Evaluations, Certificates – must follow this naming convention:
     • The Organization Prefix in front of the course title
     • Do not list the course date (or fiscal year) in the title.
     • Do list the edition of the course if 2nd edition or beyond
   • Course Duration
     • For EMS CE, the topical hours must be included in the course description and must total up to the course duration.
   • Course Description
   • SMART Learning Objectives
   • Continuing Education (CE) accreditation statements and directions for obtaining CE (if applicable).
     • Course Providers for EMS CE must be approved as a CE provider on the Georgia Office of EMS (OEMS) License Management System (LMS)
     • Course Providers for EMS CE who submit all required information in the respective TRAIN Course Wizard will not be required to submit the course in the OEMS LMS system as well. Required information includes:
       • Location
       • Detailed Course Description
       • Topical Hours (based on Topics list in LMS)
     • Courses approved by other states and accrediting bodies will be reviewed on a case-by-case basis
   • Expiration Date: All courses expire one year after course approval.
   • Pre-Course Knowledge Check (Designed to obtain a baseline of learner knowledge before completing the education)
     • Optional.
   • Post-Course Knowledge Check (Designed to test learner knowledge after completing the education)
     • May be part of SCORM content or an Assessment in TRAIN.
     • Mandatory for all courses being submitted for OEMS CE credit.
     • Alignment with course learning SMART (Specific, Measurable, Attainable, Relevant and Time bound) objectives encouraged. Refer to Georgia Course Provider Training (insert TRAIN Course Link here).
   • Evaluations (Designed to provide feedback of course content to Course Provider)
     • Mandatory for all courses being submitted for OEMS CE credit and must use the OEMS provided evaluation entitled “GA OEMS Template Post-Course Evaluation”.
   • At least one competency or capability matching the course content.
     • Competencies and Capabilities are selected at initial course development phase following needs assessment. Refer to Georgia Course Provider Training (insert TRAIN Course Link here).
   • Course Contacts must include a Subject Matter Expert and TRAIN Support.
   • Custom Attributes – Answer CDC Quality Training Standards questions. https://www.cdc.gov/trainingdevelopment/standards/index.html  Refer to Georgia Course Provider Training (insert TRAIN Course Link here).
7. Please view this CDC overview video: https://youtu.be/FYD_Ka4Jn7o
8. Approve learner course registrations in a timely manner (if the course is set for registration approval).
9. Protect and not release or distribute any Personally-Identifying Information (PII) from any course learner.
10. Agree to follow ALL of the guidelines specified on this application regarding TRAIN Georgia Course Provider Organizations.

• Any Georgia Licensed EMS Agency in good standing
• Any Georgia Designated EMS Initial Education Program in good standing
• Any State of Georgia agency that has a current MOU with the Georgia Department of Public Health or completes the TRAIN Course Provider Organization Agreement
• Other stakeholders are approved on a case-by-case basis, and must agree to support the Vision and Mission of the Georgia Department of Public Health and the Georgia Office of EMS and Trauma

If you are already an EMS Agency, EMS Initial Education Program, Hospital or TRAIN Course Provider Organization with an account in the Georgia License Management System:

• You must complete the TRAIN Course Provider Organization Agreement in LMS
  • The Authorized Agent (EMS Agency), Program Director (EMS Initial Education Program), or the TRAIN Course Provider Organization Authorized Agent must Login to LMS (www.mygemsis.org/lms)
  • Click on Applications, and then click on the organization that you want to request a TRAIN Georgia Course Provider Organization
  • Find the application entitled TRAIN Course Provider Organization Agreement and click Apply Now
  • Follow the instructions on the application

If you are not an organization that is current listed in the Georgia Office of EMS and Trauma License Management System:

• You must Email the following to [email protected]
  • Subject: Course Provider Organization Request
  • Body of Email:
    • Full Name of Course Provider Organization
    • Short Name of Course Provider Organization - Typically an acronym or shorthand of the organization name. This will be used in cases where space is limited.
    • Website of the Course Provider Organization
    • Primary Email of the Course Provider Organization
    • Primary Phone of the Course Provider Organization
    • Description of the Courses you will be offering on TRAIN Georgia
• You must create an account in the Georgia OEMS License Management System (see instructions here)
• You will be emailed when you are ready to complete the steps above.

Users who have been listed by a Course Provider Organization on LMS may request Course Provider status in TRAIN Georgia.

• Go to TRAIN Georgia (www.train.org/georgia) and login.
• Click on your name on the top right, and click on Your Profile.
• Click on Account, and then click on "Request Role" under Course Provider
• Complete the required information (see examples on screenshots below)
• Under "Additional information you wish to provide", enter the Course Provider Organization(s) that you are requesting to be affiliated with. You MUST be listed as a TRAIN Course Provider.

See screenshots here.

• Part 1 LIVE/recorded Training - conducted on May 19, 2021
  • Topics:
    • Steps to become a Course Provider Organization
    • How to request a Course Provider Role
    • How to Add a SCORM Course
    • ADDIE Model for Course Creation
  • Click HERE for Recorded Training
    • Password to access recorded training: iVadD54x
  • PowerPoint from recorded session.
• Part 2 - Web-Based Training - hosted on TRAIN.org
  • Topics:
    • Review the ADDIE Model of Instructional Design.
    • Review the CDC Recommended Training Effectiveness Questions for Postcourse Evaluations User Guide.
    • Review and demonstrate how to create Evaluations in TRAIN.org.
    • Review and demonstrate how to create Assessments in TRAIN.org.
  • Registration link: https://www.train.org/main/course/1097854/

• Assessment Management & Reporting Job Aids
• Evaluation Management & Reporting Job Aids