Georgia Emergency Medical Services Information System (GEMSIS)

List of NEMSIS v3.5 resources that are available for our EMS Agencies, Medics, and ePCR Vendors.

Resources for EMS Agencies 

• NEMSIS Website
• Georgia NEMSIS Page
• NEMSIS v3.5 Data Dictionary
• Extended Data Definitions (Updated May 2024)
• NEMSIS List of v3.5 Resources 
• Defined Lists and Other Resources - NEMSIS Defined Lists in an XLS format.
• NHTSA Timely Data Submission Letter  
• Georgia EMS Data Compliance and ePCR Vendor Compliance Policies

All EMS agencies currently licensed by the Department or seeking licensure must utilize an ePCR software system that is listed below.  

Last updated 3/26/2024

• Who must submit data?
  • All licensed EMS Agencies (Ground Ambulance, Neonatal Ambulance, Air Ambulance, Medical First Responder)
• What EMS responses must be submitted?
  • All EMS responses made by any licensed vehicle of any licensed EMS agency.
  • All vehicles on each incident must submit ePCRs with appropriate data based on the activity of the personnel on that vehicle.
• Who must fill out the ePCR?
  • The medics who run the call MUST be the ones to complete the ePCR, either in GEMSIS Elite directly or in the agency's software that is NEMSIS V3.5 compliant with all National and Georgia Schematron rules visible.
  • The medics who run the call MUST complete the ePCR before the end of their current work shift. It is NOT acceptable for the medic to go home before they complete the ePCR and address all validation rules.
• What are the requirements related to data validation?
  • All ePCR data must be submitted to GEMSIS Elite directly or via web services single-call import by your software vendor, and must comply with the current NEMSIS National Schematron for Version 3.5 and the current Georgia Schematron. 
  • Data validation rules are designed to address proper transmission, format, accuracy, completeness, uniformity, integration, validity, and accessibility.
• When do EMS responses need to be submitted to DPH via GEMSIS Elite?
  • Within 24 hours of call completion (based on eTimes.13)
• Is it acceptable to use paper PCRs as the primary means of collecting data by the medics and transfer that later?
  • No, this is not acceptable.
• What if my hardware or software fails?
  • In the event of a failure of the EMS Agency’s ePCR software or the hardware used to access the software, the responding crew must complete a paper PCR that is substantially similar to the EMS Agency’s ePCR and the response information must be entered into the EMS Agency’s ePCR software and submitted to the Department within 24 hours of the resolution of the software or hardware failure.
  • All ePCR software or hardware failures must be reported to the Department within 12 hours of the failure and must be documented by the EMS Agency in a log that shall be made available for inspection by the Department.

All licensed EMS agencies must have a data management policy that addresses the following:

• How the EMS agency will address the following measure types based on their data:
  • Timeliness
  • Accuracy
  • Completeness
  • Uniformity
  • Integration
  • Accessibility
  • Validity
• The Data management policy requirements listed in the EMS Data Compliance and Reporting Policy under Section 5.8 must be ALL addressed within the policy submitted by each EMS Agency. 

The new EMS Data Compliance and Reporting Policy will be in effect as of May 8, 2023. Click Here to review. 

If you have been told that you need to submit a Data Management Action Plan due to non-compliance with EMS data submissions. Click Here .

• Guidance regarding the documentation of prehospital blood transfusions guidance - This step-by-step documentation guide is intended for the EMS Clinician to facilitate proper documentation using the National and state NEMSIS v3.5 required data elements found in an ePCR. 
   
• Georgia Data Reporting Requirements (Updated June 2024)

The Georgia Office of EMS and Trauma has partnered with biospatial to provide advanced data visualizations for EMS response data. All EMS agencies are able to access their own data using biospatial at no cost. To gain access to biospatial, please contact Dipti Patel ([email protected]). Only the designated Authorized Agent for each agency will be given access to biospatial by the Office of EMS and Trauma directly, and the Authorized Agent can give access to other personnel at the EMS agency.

Links:

• biospatial Login
• biospatial Homepage

biospatial Trainings 

• biospatial 101 for EMS Agencies
  • Webinar with EMS Agencies
  • Link to recorded training: CLICK HERE
  • Password to access recorded training: 9VhcxuR6
• biospatial for Medical Directors 
  • Link to recorded training: CLICK HERE
  • Password: MtyDYs7u

EMS Quick Report Form -  PDF (Update coming soon)

The Office of EMS and Trauma has established this form to be used by EMS personnel to provide patient care information to the receiving facility upon delivery of the patient until a prehospital care report can be completed and submitted through GEMSIS Elite. 

Notes on the Quick Report Form:

• THIS FORM DOES NOT REPLACE THE NEED TO SUBMIT AN ELECTRONIC PATIENT CARE REPORT (ePCR).
• Agencies should submit ePCRs to GEMSIS Elite within 24 hours of call completion, and hospitals may access those patient care reports on Hospital Hub. 
• EMS Agencies may adapt this form and place their agency name on it, as long as the minimal information is kept on this document.

Georgia Hospital Hub - is a separate system and only available for hospital staff. This is the system where hospitals can view ePCRs for patients transported to their facility by EMS Agencies.  

For additional questions or access request, please reach out to either of the following contacts: 

Stacy Buffington- [email protected]

Dipti Patel- [email protected]

Last updated 1/7/2024

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