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Georgia NEMSIS v3.5 Data Transition
List of NEMSIS v3.5 resources that are available for our EMS Agencies, Medics and ePCR Vendors. We will update this section on a frequent basis to assist with the transition.
Resources for EMS Agencies
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Georgia Timeline for NEMSIS 3.5 Data Transition - NEMSIS Website
- Georgia NEMSIS Page
- NEMSIS v3.5 Data Dictionary
- Extended Data Definitions
- NEMSIS List of v3.5 Resources
- v3.5 Key Changes Flyer
- Why Move to v3.5?
- EMS Data Compliance and ePCR Vendor Compliance Policies
- NEMSIS v3.4.0 to v3.5.0 Value Changes - A NEMSIS spreadsheet comparing the differences in values between v3.4.0 and v3.5.0, with an additional tab displaying the new v3.5.0 elements with code list values.
- NEMSIS v3.4.0 to v3.5.0 Translation - A NEMSIS Word document translating datasets, elements and values.
- Defined Lists and Other Resources - NEMSIS Defined Lists in an XLS format.
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Checklist for ImageTrend 3rd Party ePCR System - EMS agencies using own purchased ImageTrend System -
Checklist for GEMSIS Elite ePCR System - EMS agencies using State GEMSIS Elite System -
Checklist for 3rd Party ePCR Vendor System - EMS agencies using 3rd party ePCR Vendor System
PowerPoint Slides and Recording for GEMSIS v3.5 Data Transition Webinar with GEMSIS Elite System Users - 6/30/23-
OEMST Georgia v3.5 Transition Presentation - OEMST Georgia 3.5 Transition WebEx Recording
- Password to access the recording: AmfBVBh6
- Link to recorded training
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Georgia v3.5 Transition PowerPoint Presentation for EMS Agencies to educate their EMS staff
PowerPoint Slides for GEMSIS v3.5 Data Transition with ePCR Vendors - 6/30/2023
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OEMST Georgia v3.5 Transition Webinar with ePCR Vendors - Georgia NEMSIS Page
- Georgia v3.5 Schematron File, Validation Rules Export, Facility List, and GEMSIS Validation (Compatibility) Test Cases and Application are posted on the GA NEMSIS page.
PowerPoint Slides and Recording for GEMSIS v3.5 Data Transition with Agencies using a 3rd Party ePCR System - 7/10/2023
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OEMST Georgia v3.5 Transition Presentation - OEMST Georgia 3.5 Transition WebEx Recording
- Password to access the recording: jEBKH6PK
- Link to recorded training
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Georgia v3.5 ePCR Software Vendors Compliance Status
Georgia Approved Compliant Software for EMS Agencies
Software Company Product Name Product Version NEMSIS Version GA Compliant Since AngelTrack AngelTrack 2.1 v3.5.0 9/7/2023 Digitech Computer TripTix 4.3 v3.5.0 9/1/2023 EPR Systems Fireworks 1.3 v3.5.0 9/1/2023 Elevos ePCRIV 1.1.1 v3.5.0 10/4/2023 ESO EHR 5.1 v3.5.0 11/7/2023 First Due First Due 1.0 v3.5.0 9/1/2023 Forte Holdings iPCR 3.7 v3.5.0 10/4/2023 ImageTrend Elite 1.x v3.5.0 6/22/2023 RAM Software AIM v3.0.72 v3.5.0 9/7/2023 Sansio HealthEMS 5.x v3.5.0 9/15/2023 Traumasoft Traumasoft v4.0 v3.5.0 9/14/2023 Zoll Rescue Net 6.7 v3.5.0 10/13/2023 Zoll emsCharts 4.3.5 v3.5.0 10/18/2023
Last updated 11/30/2023 -
Electronic Patient Care Report (ePCR) Submission Requirements/Frequently Asked Questions
- Who must submit data?
- All licensed EMS Agencies (Ground Ambulance, Neonatal Ambulance, Air Ambulance, Medical First Responder)
- What EMS responses must be submitted?
- All EMS responses made by any licensed vehicle of any licensed EMS agency.
- All vehicles on each incident must submit ePCRs with appropriate data based on the activity of the personnel on that vehicle.
- Who must fill out the ePCR?
- The medics who run the call MUST be the ones to complete the ePCR, either in GEMSIS Elite directly or in the agency's software that is NEMSIS V3.4 compliant with all National and Georgia Schematron rules visible.
- The medics who run the call MUST complete the ePCR before the end of their current work shift. It is NOT acceptable for the medic to go home before they complete the ePCR and address all validation rules.
- What are the requirements related to data validation?
- All ePCR data must be submitted to GEMSIS Elite directly or via web services single-call import by your software vendor, and must comply with the current NEMSIS National Schematron for Version 3.4 and the current Georgia Schematron.
- Click HERE for the current Georgia Schematron (validation rules).
- Data validation rules are designed to address proper transmission, format, accuracy, completeness, uniformity, integration, validity and accessibility.
- When do EMS responses need to be submitted to DPH via GEMSIS Elite?
- Within 24 hours of call completion (based on eTimes.13)
- Is it acceptable to use paper PCRs as the primary means of collecting data by the medics and transfer that later?
- No, this is not acceptable.
- What if my hardware or software fails?
- In the event of a failure of the EMS Agency’s ePCR software or the hardware used to access the software, the responding crew must complete a paper PCR that is substantially similar to the EMS Agency’s ePCR and the response information must be entered into the EMS Agency’s ePCR software and submitted to the Department within 24 hours of the resolution of the software or hardware failure.
- All ePCR software or hardware failures must be reported to the Department within 12 hours of the failure and must be documented by the EMS Agency in a log that shall be made available for inspection by the Department.
- Who must submit data?
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Mandatory Components of a Data Management Policy
All licensed EMS agencies must have a data management policy that addresses the following:
- How the EMS agency will address the following measure types based on their data:
- Timeliness
- Accuracy
- Completeness
- Uniformity
- Integration
- Accessibility
- Validity
- The Data management policy requirements listed in the EMS Data Compliance and Reporting Policy under Section 5.8 must be ALL addressed within the policy submitted by each EMS Agency.
The new EMS Data Compliance and Reporting Policy will be in effect as of May 8, 2023. Click Here to review.
If you have been told that you need to submit a Data Management Action Plan due to non-compliance with EMS data submissions.
Click Here . - How the EMS agency will address the following measure types based on their data:
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ImageTrend Support
You may reach ImageTrend Support via phone at 888-730-3255 or online at http://support.imagetrend.com.
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Data Related Links for Agencies and ePCR Vendors
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Documentation Guidance for Various EMS Response Types
The Georgia Department of Public Health (DPH) uses a variety of data sources to track different patient syndromes.
Documentation Guidance: TBA
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EMS Quick Report Form
EMS Quick Report Form -
PDF (Update coming soon)The Office of EMS and Trauma has established this form to be used by EMS personnel to provide patient care information to the receiving facility upon delivery of the patient until a prehospital care report can be completed and submitted through GEMSIS Elite.
Notes on the Quick Report Form:
- THIS FORM DOES NOT REPLACE THE NEED TO SUBMIT AN ELECTRONIC PATIENT CARE REPORT (ePCR).
- Agencies should submit ePCRs to GEMSIS Elite within 24 hours of call completion, and hospitals may access those patient care reports on Hospital Hub. To gain access to Hospital Hub, please contact your Regional EMS Director and they will forward your request.
- EMS Agencies may adapt this form and place their agency name on it, as long as the minimal information is kept on this document.
- By using this form (or one substantially similar to it), hospitals are more quickly able to contact the agency and specifically the crews if a patient that they transported tests positive for or is suspected of having COVID-19.
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biospatial (Data Visualizations for EMS Response Data)
The Georgia Office of EMS and Trauma has partnered with biospatial to provide advanced data visualizations for EMS response data. All EMS agencies are able to access their own data using biospatial at no cost. To gain access to biospatial, please contact Dipti Patel ([email protected]). Only the designated Authorized Agent for each agency will be given access to biospatial by the Office of EMS and Trauma directly, and the Authorized Agent can give access to other personnel at the EMS agency.
Links:
biospatial Trainings
- biospatial 101 for EMS Agencies
- Webinar with EMS Agencies
- Link to recorded training: CLICK HERE
- Password to access recorded training: YmxsP4tU
- biospatial for Medical Directors
- Link to recorded training: CLICK HERE
- Password: MtyDYs7u
- biospatial 101 for EMS Agencies
Georgia Emergency Medical Services Information System (GEMSIS)
The Georgia Department of Public Health Mandatory Reporting Requirements for EMS Agencies and Medics Rules and Regulations. All Georgia licensed EMS agencies (ground ambulance services, neonatal transport services, air ambulance services, and medical first responder services) must report EMS data using GEMSIS Elite v3.4.0 or any other NEMSIS-approved ePCR vendor software in order to be compliant.
Georgia will begin transitioning all EMS Agencies to NEMSIS version 3.5.0 beginning on August 1, 2023. Prior to transition, all ePCR vendors must complete and pass the GEMSIS Elite Validation (Compatibility) Process. Additional information is provided in the tab below labeled “Georgia NEMSIS v3.5 Data Transition."
All licensed EMS Agencies must transition to NEMSIS v3.5 by November 15, 2023. The Department will continue to accept any pending v3.4 data from EMS Agencies until December 1, 2023.
EMS Data Request
To submit an Open Records Request or PHIP Data Request, please use the JUSTFOIA Portal https://gadph.justfoia.com/publicportal/home.
For any questions, please contact us at [email protected].
New Video Highlights Importance of EMS Data
The Office of EMS recently released a two-minute animated video that shows how EMS data can be used to improve EMS systems and patient care at the local, state and national levels. It follows EMS data from the moment it is collected at the scene to when the information is analyzed.
This video, intended for all members of the EMS community, highlights the importance of collecting and sharing accurate information, and the numerous ways agencies, policymakers, researchers and others use it.
Credit: NHTSA Office of EMS
Page last updated 11/3/2023