Trauma Program

Quarterly Trauma Program and Registry Data Schedule
Fiscal Year 2025
(July 1, 2024 – June 30, 2025)

Trauma registry downloads are imported into the DPH OEMST ImageTrend Patient Registry at https://www.mygemsis.org/pr. Direct data entry users enter trauma data directly into the central site; therefore, no downloading is necessary. Download due dates are aligned with the GQIP, TQIP, and NTDB calls for data on the first of the month. 

Last updated 1/2/2025

Instructions:

** All quarterly OTCPE and OBCPE reports are due on the 15th per the table below. The online form on the License Management System at https://www.mygemsis.org/lms will close at the end of the month allowing for a grace period of 10 business days past the due date.

• All facilities follow the download schedule above.  
• All trauma registry data must be validated using the software validation rules and NTDB/TQIP tools prior to completing the records.
• All facilities use QA and IRR processes to verify the quality of their data before downloading data to the central site.
• ESO trauma registry users enter data into the vendor software. Trauma registry records meeting the Georgia Trauma Registry Criteria must be validated, closed, and include the State box = Yes. Users import the ESO trauma registry file into the ImageTrend Patient Registry and verify the submission was successful.

Last updated 1/2/2025

2025 Georgia Trauma Data Dictionary for the ImageTrend Georgia Patient Registry

2024 Georgia Trauma Data Dictionary for the ImageTrend Georgia Patient Registry

2023 Georgia Trauma Data Dictionary for the ImageTrend Georgia Patient Registry

The Georgia Trauma Data Dictionary serves a reference document containing the additional data fields and definition requirements for use by registry vendors to prepare the annual ITDX+GA Extension SDL file. These additional fields are referred to as the Georgia Extensions.

The ITDX+GA Extensions include fields required by the National Trauma Data Standard (NTDS), Trauma Quality Improvement Program (TQIP), ESO International Trauma Data Exchange (ITDX), Georgia Quality Improvement Program (GQIP), and the Georgia Extensions.

The NTDS, TQIP, and vendor specific data dictionaries are to be used in conjunction with this dictionary.

Data fields marked with an asterisk represent the additional fields added to the 2025 Georga Extension data set.

Last updated 1/2/2025

The Georgia Trauma Annual Report 2023 is a demographic epidemiological analysis of the Georgia Trauma Registry data from data from the Office of EMS and Trauma, ImageTrend Patient Registry central site for the year 2023.

The Georgia Trauma Annual Report 2022 is a demographic epidemiological analysis of the Georgia Trauma Registry data from the Georgia Quality Improvement Program (GQIP) central site for the year 2022. 

The Georgia Trauma Annual Report 2021 is a demographic epidemiological analysis of the Georgia Trauma Registry data from the Georgia Quality Improvement Program (GQIP) central site for the year 2021. 

The Georgia Trauma Annual Report 2020 is a demographic epidemiological analysis of the Georgia Trauma Registry data for the year 2020.