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Trauma Registry Data Downloads Dates
Quarterly Trauma Program and Registry Data Schedule
Fiscal Year 2024
(July 1, 2023 – June 30, 2024)Trauma registry downloads are imported into the DPH OEMST ImageTrend Patient Registry at https://www.mygemsis.org/pr. Direct data entry users enter trauma data directly into the central site; therefore, no downloading is necessary. Download due dates are aligned with the GQIP, TQIP, and NTDB calls for data.
Data Date Range OEMST Call for Data Dates Admission and discharge date range included in the download: Downloads will be received during these dates: January 1, 2023 – June 30, 2023 August 1, 2023 – September 3, 2023 January 1, 2023 – September 30, 2023 November 1, 2023 – December 3, 2023 January 1, 2023 – December 31, 2023 February 1, 2023 – March 3, 2024 January 1, 2024 – March 31, 2024 May 1, 2023 – June 3, 2024 January 1, 2024 – June 30, 2024 August 1, 2023 – September 3, 2024 January 1, 2024 – September 30, 2024 November 1, 2023 – December 3, 2024 January 1, 2024 – December 31, 2024 February 3, 2023 – March 3, 2025 -
Trauma Program Reports (OTCPE / OBCPE) Dates
Instructions:
** All quarterly OTCPE and OBCPE reports are due on the 15th per the table below. The online form on the License Management System at https://www.mygemsis.org/lms will close at the end of the month allowing for a grace period of 10 business days past the due date.
Quarter Trauma Program Activity Date Range Registry Data Date Range Due Date Quarterly Trauma Program Report
1st 07/01/2023 - 09/30/2023 04/01/2023 - 06/30/2023 10/15/2023 2nd 10/01/2023 - 12/31/2023 07/01/2023 - 09/30/2023 01/15/2024 3rd 01/01/2024 - 03/31/2024 10/01/2023 - 12/31/2023 04/15/2024 4th Quarter Trauma Program and Annual Report
4th - Program Activities 04/01/2024 - 06/30/2024 01/01/2024 - 03/31/2024 07/15/2024 4th Quarter Annual Report 07/01/2023 - 6/30/2024
07/15/2024 - All facilities follow the download schedule above.
- All trauma registry data must meet the Georgia Trauma Registry Criteria and be validated using the software validation rules and/or NTDB/TQIP tools prior to completing the records.
- All facilities use QA and IRR processes to verify the quality of their data before downloading data to the central site.
- ESO DI trauma registry users validated, close, and mark the field State box as Yes. Users import files ESO DI registry file into the DPH OEMST ImageTrend Patient Registry and verify the submission was successful.
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2023-2024 Georgia Trauma Registry Data Dictionary
2023 Georgia Trauma Data Dictionary for the ImageTrend Georgia Patient Registry
2024 Georgia Trauma Data Dictionary for the ImageTrend Georgia Patient Registry
The Georgia Trauma Data Dictionary serves a reference document containing the additional data fields and definition requirements for use by registry vendors to prepare the annual ITDX+GA Extension SDL file. These additional fields are referred to as the Georgia Extensions.The ITDX+GA Extensions include the fields required by National Trauma Data Standard (NTDS), Trauma Quality Improvement Program (TQIP), ESO International Trauma Data Exchange (ITDX), and the Georgia Extensions.
Trauma registry users are advised to use the NTDS, TQIP, and vendor specific data dictionaries in conjunction with this dictionary.
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Georgia Trauma Annual Reports
The Georgia Trauma Annual Report 2022 is a demographic epidemiological analysis of the Georgia Trauma Registry data from the Georgia Quality Improvement Program (GQIP) central site for the year 2022.
The Georgia Trauma Annual Report 2021 is a demographic epidemiological analysis of the Georgia Trauma Registry data from the Georgia Quality Improvement Program (GQIP) central site for the year 2021.
The Georgia Trauma Annual Report 2020 is a demographic epidemiological analysis of the Georgia Trauma Registry data for the year 2020.
Trauma Program
The Office of EMS and Trauma is the state regulatory program for the designation of Georgia Trauma Centers and administration of the Georgia Trauma System. This page provides resources for designated Trauma Centers.
Trauma Program Address and Contact Info:
Georgia Department of Public Health
Office of EMS and Trauma
1680 Phoenix Blvd, Ste 200
Atlanta, Georgia 30349
Email: [email protected]
Page last updated 1/18/2024